Description:

Purpose      

To manage the Front Desk, public relations and information flow with key stakeholders, management and company staff, and offer administrative support to management and monitor utilization of office assets

Key Result Areas

• Receive, review and route company correspondences including telephone, incoming and out-going faxes, to the respective action officers/departments
  
• Maintain an efficient, effective and confidential filing and dispatch system of all correspondence, information, product samples and records routed to and from the company
  
• Provide secretarial duties/services to the General Manager and other managers. Draft and prepare documents including appointment letters, responses to correspondence, and routine inquiries to other parties.
  
• Identify, requisition, coordinate the purchase and ensure availability and account for stationary and office supplies/equipment; monitor their usage and safe custody.
  
• Follow up, forward, keep track and ensure payment of invoices and required payments for individuals and companies in contract with compan
  
• Front desk management including receiving visitors, making travel arrangement, hotel bookings and other stakeholders. 
  
• Monitor, track maintenance and service of company vehicles and reconcile fuel consumption.
  
• Supervise, monitor and maintain cleanliness in and around the Office premises. Supervise and evaluate the performance and development of subordinate staff in the administration unit.
  
• Any other duty that may be assigned from time to time.
  

Knowledge, Skills and Abilities Required

• Bachelor degree in Business/Public Administration, Communication, Social Science or related field from a recognised institution of learning
  
• Minimum of 5 years working experience in a related job
  
• Strong command of English language
  
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
  
• Ability to gather data, compile information, and prepare reports.
  
• Records maintenance skills.
  
• Ability to use independent judgment and to manage and impart confidential information.
  
• Ability to plan, develop, and coordinate multiple tasks.
  
• Skill in organizing resources and establishing priorities.
  
• Word processing and/or data entry skills.
  
• Knowledge of office management principles and procedures.
  
• Organizing and coordinating skills.
  
• Effective verbal and written communication skills.
  

SALARY & OTHER BENEFITS

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