Position: ADMINISTRATIVE ASSISTANT.
Deadline: 30 Sep 2026.
Date posted: 09 Sep 2026.
Location:Dar es Salaam.
Description:
Job Summary
On behalf of our happy client, we are looking for an Administrative Assistant responsible for managing daily office tasks, organizing records, and supporting team members to keep business operations running smoothly.
Responsibilities
- Prepare, file, and track documentation, including sample permits, dispatch records, licenses, insurance documents, and compliance certificates
- Maintain organized physical and digital filing systems
- Monitor and update trackers for licenses, permits, certifications, and expiry dates
- Prepare documentation packs for shipments and samples
- Support audit readiness by maintaining accurate and accessible records
- Monitor office supplies and coordinate with vendors (stationery, utilities, maintenance, service providers)
- Prepare payment requests for vendors, suppliers, utilities, and travel expenses
- Track office maintenance coordination, payments, follow up on receipts, and maintain expense trackers
- Support logistics coordination, including visa applications, flight bookings, accommodation arrangements, and chauffeur services
- Assist with export/import documentation preparation
- Ensure compliance documentation is properly maintained and audit-ready
- Support administrative workflow systems and reporting preparation
Qualifications
- Bachelor’s Degree in Business Administration, Human Resources, Accounting, or a related field
- Minimum of 2 years of proven experience in office administration and documentation handling
- Experience in logistics or operations support is an added advantage
Skills & Competencies
- Strong organizational and filing skills
- High attention to detail and accuracy
- Basic understanding of payment tracking and expense management
- Proficiency in Microsoft Office, documentation systems, and database management
- Strong written and verbal communication skills
- Ability to follow structured procedures and compliance requirements
- Ability to multitask and meet deadlines
Personal Attributes
- Reliable and trustworthy
- Professional attitude with high confidentiality awareness
- Proactive and willing to learn regulatory and certification processes