Description:

Job Summary

Front Desk and Administrator is a first point of contact, the face and voice of the company. You will welcome visitors and take calls in a warm and professional manner. You will appreciate the importance of reception and the significance of being at the forefront of a successful business. You will also act as the Office Administrator in ensuring the smooth and efficient running of the office and all ancillary operations.

Key Responsibilities

• Accommodate visitors, clients and job candidates 
  
• Operate switchboard and direct potential clients to relevant departments
  
• Control distribution of conference call numbers
  
• Coordinate conference room bookings and appointments
  
• Record, file and track all outgoing and incoming courier and sort mail
  
• Manage all matters pertaining to reception/office appearance and utilities
  
• Maintain database of suppliers and service providers
  
• Maintain inventory of office stationery
  
• Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary
  
• Other duties as required and directed by your line manager
  

Key Characteristics

• Friendly personality, approachable, outgoing, assertive
  
• Good organisational skills: ability to prioritise, follow up and multi-task
  
• Flexible and resourceful at problem-solving
  
• Ability to work independently
  
• Must be a great team player
  

 

 

Essential Skills

• Excellent communication and telephone skills (fluent, spoken and written English)
  
• Good computer skills, efficiency in MS Office (Outlook, Word, Excel, PowerPoint)
  
• Administration skills
  

 
Requirements

• A minimum of  Diploma level in Administration
  
• A minimum experience of 2 years
  

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