Position: EXECUTIVE ASSISTANT.
Deadline: 31 Dec 2023.
Date posted: 12 Dec 2023.
Location:Dar es Salaam.
Description:
Job Summary
On behalf of our esteemed client, we are looking for an Executive Assistant to perform a variety of administrative tasks and support the company’s executive directors.
Job Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner.
- Manage executives’ calendars and set up meetings.
- Make travel and accommodation arrangements.
- Rack daily expenses and prepare weekly, monthly or quarterly reports.
- Oversee the performance of other clerical staff.
- Act as an office manager by keeping up with office supply inventory.
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings.
- Screen and direct phone calls and distribute correspondence.
- Organize and maintain the office filing system.
Job Requirements
- Bachelor's Degree in any related field
- Minimum 5 years of work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality