Position: ADMINISTRATIVE SECRETARY.
Deadline: 05 Jul 2023.
Date posted: 18 Jun 2023.
Location:Dar es Salaam.
Description:
Job Summary
We are urgently seeking an energetic and capable Administrative Secretary to assist the company with office administration and secretarial support for the Managing Director.
Responsibilities
- Reporting to management and performing secretarial duties.
- Processing, typing, editing, and formatting reports and documents.
- Filing documents, as well as entering data and maintaining databases.
- Liaising with internal departments and communicating with the public.
- Directing internal and external calls, emails, and faxes to designated departments.
- Arranging and scheduling appointments, meetings, and events.
- Monitoring office supplies and ordering replacements.
- Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
- Preparing facilities and arranging refreshments for events, if required.
- Observing the best business practices and etiquette.
Requirements
- Bachelor's Degree/ Diploma in any related field preferred.
- Formal qualification in office administration, secretarial work, or related training.
- 3+ years of experience as an Administrative Secretary would be advantageous.
- Extremely proficient with Microsoft Office Suite
- Ability to liaise internally and externally on administrative matters.
- Exceptional filing, recordkeeping, and organizational skills.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling and call forwarding systems.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
- Ability to work independently and reliably.
- Flexible and adaptable in various situations and when interacting with many different personalities.
- Ability to organize and prioritize tasks including delegation of tasks when appropriate.