Position: DIRECTOR OF FINANCE & ADMINISTRATION.
Deadline: 25 May 2022.
Date posted: 16 May 2022.
Location:Dar es Salaam.
Description:
Summary of Position
The Director of Finance & Administration (DFA) oversees the company’s finance and administration departments. Responsibilities include directing and managing finances, operations, human resources and administration to support company ’s short- and long-term strategic goals. The DFA is supervised by the Executive Director, works in partnership with the Executive Director and Board of trustee team, and supervises the Office Manager. The DFA is a full-time, exempt position.
Position Responsibilities
Financial Management: 50%
Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management.
- Oversee the annual finance planning/budgeting processes and prepare the annual operating budget. Work with staff and board to develop/implement program and organizational budgets
- Prepare monthly profit/loss, balance sheet and cash flow financial statements. Monitor, interpret and present financial results of operations and programs each month. Serve as financial liaison with the board, providing financial reports
- Coordinate the annual audit with an independent CPA . Oversee licensing, Company reporting, annual property tax exemptions, insurance and reporting requirements
- Oversee payroll, payroll liabilities, and benefits including PTO(Paid Time Off) accrual and retirement plans. Create and maintain excellent financial controls, policies and procedures
- Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting and accounting. Supervise the Office Manager and oversee accounts receivable and payable
- Prepare budgets and financial reports for foundation grants and track reporting of foundation project/program budgets and expenditures. Work with the foundation team and management team for timely grant proposal and grant report submissions
Operations: 25%
- Oversee office operations and matters relating to facilities in company’s and major equipment acquisition and maintenance. Work with the Office Manager on tasks related to building upkeep and change
- Negotiate/manage project-related contracts with consultants, contractors and suppliers. Negotiate property leases
- Serve as the company’s technical information technology (IT) contact and intermediary with the IT consultant. Purchase IT equipment as needed
Human Resource Administration and Board: 25%
- Oversee compensation, recruitment, performance appraisals, and staff training and development activities. Work with leadership team and set up two all-staff meetings each year (usually Once or twice a annually)
- Advise and counsel management team on personnel and management issues
- Advise and counsel staff on personnel policies and procedures including compensation, recruitment and performance. Oversee employee-related insurance, as well retirement and medical flex programs
- Schedule staff trip and work with public lands team and staff on places to visit and explore. Celebrate staff anniversaries and look for opportunities to celebrate staff success
- Manage logistics for board meetings and summer retreat. Update board contact information with board terms. Work with board governance committee to compile the annual board ballot. Monitor and invite board to Dropbox for orientation and information
Requirements
- Qualifications: Someone with a passion for organizational management, a background in finance, a strong background in non-profit management and a track record in finances, human resources and organizational development. A commitment to conservation is important.
- Education: Bachelor’s Degree in a related field is required (Business, CPA, non-profit management, accounting, finance, economics, math). Master’s Degree is preferred.
- Experience: Minimum of 5 years of non-profit experience required; a preference for10 years of experience with a range of non-profit, corporate or government experience. A detailed understanding of non-profit finance and accounting functions is critical. This can be experience as an executive director, fiscal manager and/or senior-level administrator with a demonstrated record of achievement.
- Leadership and Management: Capacity for managing and leading people; ability to connect to staff both individually and in large groups; capacity to enforce accountability; ability to develop and empower leaders from the bottom up and lead from the top down; strong commitment to follow-through; and high emotional intelligence.
- Strategic Vision: Ability to think strategically, anticipate future consequences and trends and incorporate them into the organizational planning.
- Organizational Development: Ability to think creatively about staffing and organizational structure.
- Human Resources: Experience managing performance reviews and evaluations, as well as implementing HR policies and serving as a resource for staff.