Position: JUNIOR FINANCE & ADMIN OFFICER.
Deadline: 28 Feb 2022.
Date posted: 14 Feb 2022.
Location:Dar es Salaam.
Description:
Job Summary
As a Junior Finance & Administration officer, you will be executing finance and administration support duties for the country office in Tanzania, Dar es Salaam. This includes providing good data collection, registration and analysis of accounting matters and supporting documents in relation to finance and running projects in Tanzania. You have an eye for detail and are used to work independently, but within frameworks and working arrangements of the country office. You will be reporting to the country representative in Tanzania, but work closely with the team of Business Advisors, the finance department in The Netherlands and other colleagues in East Africa working on finance and accounting (the Manager Operations is ultimately responsible).
Duties
- Register and monitor project and institutional financial transactions for the country office
- Facilitate, initiate and support all internal processes related to finance and administration
- Collect invoices and prepare and initiate payments to contractors
- Ensure contract compliance and reconciliation of payments vs budgets
- Prepare monthly/Quarterly/annually financial statements for the organization
- Prepare, record and monitor the monthly staff payroll, making timely salary payments to all staff, including monthly preparation of the payroll along with payment slips
- Prepare quarterly cash requests to HQ
- Taking care of office inventory
- Any other duty related to finance administration, administrative duties and client information duties assigned by the country representative
- Facilitate, initiate and support all internal processes related to finance and administration
- Quality check all financial transactions to ensure proper coding and recording
- Register and monitor project and institutional financial transactions for the country office
- Monitor time writing and staff fees to be charged to donor organizations in compliance with internal guidelines and budget
- Prepare, record and monitor all other required payments of the country office. Assist in project budget development and assist in annual plan and budget development for the country office
- Prepare institutional and/or project audits
- Monitor bank account and mobile money balances
- Prepare, initiate, record and monitor tax declarations. Administrative Duties
- Support in the contracting of insurance companies, contract compliance, keeping records up-to-date and support colleagues in making use of the services
- Organize the logistic preparations for trainings and events and client visits. This includes transport and accommodation for staff and visitors and negotiating competitive rates when organizing events
- Prepare and edit letters, quotations and other documents for internal and external communication
- Support in the preparation of job vacancies and the selection process
- Prepare consultancy and employee contracts, including for new employees
- Maintain relevant Human Resource Management documents and reports
- Support in the contracting of insurance companies, contract compliance, keeping records up-to-date and support colleagues in making use of the services
- Support in the development of project progress
Qualifications
- A Bachelor’s Degree in Business Economics, Finance Management, Accounting or a similar field
- At least 3 years of experience in and knowledge in finance preferably in NGO, project management and/or administration duties or positions
- Proven experience in project management with solid finance reporting and writing skills
- High level of proficiency in English
- Enthusiastic, focused on results and an eye for detail
- Familiar with self-steering and team dynamics
- Able and used to travel in Tanzania
- Female candidates are strongly encouraged to apply