Position: OFFICE SECRETARY.
Deadline: 27 Oct 2021.
Date posted: 13 Oct 2021.
Location:Dar es Salaam.
Description:
Job Brief
We are looking for an Office Secretary to maintain the smooth running of an office through a variety of administrative and clerical duties. The successful candidates will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
Job Responsibilities
- Handle office schedules
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Undertake occasional receptionist duties
- Perform a huge array of other essential tasks
Job Requirements
- Degree or School Diploma in Secretarial Studies, Administration or any related field
- Minimum 2 years of proven work experience as a Secretary
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
- Must be fluent is English, both written and spoken