Job Purpose

The ideal candidate will be responsible for preparing invoices for billing of customers, and makes continuous improvement through investigation and recommendations to supervisor.

Job Duties

• Review documentation, maintain database, and prepare invoices for machines sold on consignment
• Review documentation, maintain database, and prepare invoices for machines that have been installed; prepare necessary documents for distributor commissions to be accrued in payable system
• Revise consigned invoices and installed invoices as changes occur to order after machines are shipped
• Review Consign-Out Report and Invoice Report received from Sales Coordination showing previous day’s consignments, invoices and revisions; resolve any discrepancies
• Apply payments to invoices in Accounts Receivable System as checks for payment are received and post adjustments; investigate discrepancies between customer payments in invoices; resolve discrepancies
• Research and confirm applicable sales and use tax included on invoice
• Prepare expense invoices for special occasions and events
• Prepare manually special billing and invoicing to comply with requests of customer
• Assist in annual audit of financial statements by outside auditor
• Prepare reports listing past due balances; assist in collection of accounts delinquent 90 days or more

Requirements

• Degree/Diploma in Accounting with minimum 2 years same experience required
• Advanced PC skills with proficient use of Tally/SAP and Microsoft Office applications including Word, Excel and Outlook
  
• Highly organized, detail oriented, self-motivated and able to meet specific deadlines
• Able to work in a high volume, transaction driven environment
• Good Analytical skills, able to make sound decisions utilizing the data at hand
• Excellent interpersonal skills and a positive attitude that fosters effective relationships