Position: PERSONAL ASSISTANT TO MD.
Deadline: 25 Aug 2018.
Date posted: 15 Aug 2018.
Location:Dar es Salaam.
Description:
Job Brief
On behalf of our esteemed client, we are looking for a responsible Personal
Assistant to provide personalized secretarial and administrative support
in a well organized and timely manner. She will work on a one to one
basis on a variety of tasks related to manager's working life and
communication.
Responsibilities
- Provide administrative and clerical support to departments or individuals
- Schedule meetings and arrange conference rooms
- Alert manager about cancellations or new meetings
- Manage travel and schedule
- Handle information requests
- Prepare correspondence and stuff mail into envelopes
- Arrange for outgoing mail and packages to be picked up
- Greet and receive visitor
- Serving refreshments to visitor
- Prepare confidential and sensitive documents
- Determine matters of top priority and handle accordingly
- Prepare agenda for meetings
- Helps prepare office Stationary orders
- Operate office equipment, such as photocopy machine and scanner
- Receive and relay telephone messages
- Direct the general public to the appropriate staff member
- Maintain hard copy and electronic filing system
Requirements
- Degree in Secretarial Services from a reputable institute
- Two years Experience as Executive Secretary is an added advantage
- Ideally previous admin experience as well and some secretarial experience
- Excellent written and verbal English communication skills
- Computer knowledge Microsoft Word , Microsoft Excel , PowerPoint, Publisher
- Capable of performing printing service, photocopying and fax services
- Strong interpersonal skills, Patient and Tolerant