Position: PERSONAL ASSISTANT TO MD.
Deadline: 25 Aug 2018.
Date posted: 15 Aug 2018.
Location:Dar es Salaam.
Description:
Job Brief
On behalf of our esteemed client, we are looking for a responsible Personal
Assistant to provide personalized secretarial and administrative support
in a well organized and timely manner. She will work on a one to one
basis on a variety of tasks related to manager's working life and
communication.
Responsibilities
- Provide administrative
and clerical support to departments or individuals
- Schedule meetings and
arrange conference rooms
- Alert manager about
cancellations or new meetings
- Manage travel and
schedule
- Handle information
requests
- Prepare correspondence
and stuff mail into envelopes
- Arrange for outgoing mail
and packages to be picked up
- Greet and receive
visitor
- Serving refreshments to
visitor
- Prepare confidential and
sensitive documents
- Determine matters of top
priority and handle accordingly
- Prepare agenda for
meetings
- Helps prepare office
Stationary orders
- Operate office equipment,
such as photocopy machine and scanner
- Receive and relay
telephone messages
- Direct the general public
to the appropriate staff member
- Maintain hard copy and
electronic filing system
Requirements
- Degree
in Secretarial Services from a reputable institute
- Two
years Experience as Executive Secretary is an added advantage
- Ideally
previous admin experience as well and some secretarial experience
- Excellent
written and verbal English communication skills
- Computer
knowledge Microsoft Word , Microsoft Excel , PowerPoint, Publisher
- Capable
of performing printing service, photocopying and fax services
- Strong
interpersonal skills, Patient and Tolerant