The Customer Service & Operations Manager leads the Customer Service,
Operations and Outgrower Teams. He/She provides leadership and development for the
personnel within the (Customer Service and Operations) and as such will form a
virtual part of the CD team as well as his/her line report into the Managing
Director. He/She is accountable for the delivery of Customer Service Excellence,
Quality and Outgrowers. He/She is responsible for providing appropriate
leadership and development to the team, as the business moves through a period
of rapid process and organisational change. He/She has full accountability for the order cycle and the implementation
of customer service offerings as agreed in the Customer Business Plan. He/She is responsible for supporting the Managing Director in developing strong working
relationships within the company, outgrowers and key customers.
Responsibilities
Lead
S & OP (Sales and Operations Planning) across the company and with key
customers
Understand
Customer requirements and culture (strategy, structure, targets, operational
standards, routines, processes, systems etc) so as to develop opportunities for
reduced cost to serve, or improved service, forecast bias or on-shelf
availability
Management
and development of the team of Customer Service Specialists, Customer
Replenishment Specialists and Supply Chain Innovation
Providing
operational guidance and support to ensure an efficient order cycle is
maintained - including capturing, processing and fulfilling all orders
and deliveries within our trade terms guidelines. Resolve escalated
operational
issues internally and with Customer; anticipate and prevent future
problems.
Work
closely with external customer contacts to ensure that a solid relationship is
achieved and maintained through both periods of good and poor customer service. At all times seek to
proactively improve delivery and make both parties supply chains more
efficient. At times of poor service take the lead to ensure issues are well
explained to the customer with a clear communication of resolution timings and
next steps
Be the
main contact point for the Managing Director for customer service, outgrower
and operations issues
Ensure
timely delivery of account metrics and issues summary to the Managing Director for
the LT meeting cycle
Develop
and deliver a specific supply chain element of the Joint Business Plans with
the Customers, Units and Outgrowers
Work
with the General Managers to develop and deliver the total Supply Chain SIA and
maintain a coherent department by taking responsibility outside of the account
team for areas such as; System Development, Category Service Lead, Returns,
Contingency Management, Lead User Community etc.
Accountabilities
Delivery of all
business reporting, with a specific focus on Sales, Outgrower delivery and recovery,
Customer Service, Unit Profitability, Forecast Accuracy, Output reliability,
Agricultural conditions (temperature, weather, etc), Performance of Units
(yields, outturn, etc.)
Relationship
Management of key customers
Leadership, development
and performance management of their Team
Delivery of
Supply Chain elements of Joint Scorecards with key customers, units and
outgrowers
Deliver customer
satisfaction measured by Customer survey
Ensure alignment
of account group Logistic Efficiency and Payment terms to reality,
driving for mutual benefit wherever possible
Resolution
of any Customer Service issues
Performance
and development of their team
Maintain up-to-date
Customer, Unit and outgrower fact-book
Ensure
that their team is maintaining up-to-date and accurate master data for
customers and outgrowers
Joint CS
Scorecard with Customers, Units and Outgrowers (including plan for corrective
actions internally and externally)
Clearly defined
service standards
Consolidation and
management of all Supply Chain Reporting (internal and external)
Key Skills
Market and
Customer orientation
Business
orientation
Think opportunity,
simplification and harmonization
Think integrated
Supply Chain process
Proven people
development skills including managing managers
Analytical
thinking
Creativity
Experience & Qualifications
Customer facing
supply chain experience
Outgrower
Management
Other Supply
Chain experience in Factories, Category Logistics or Distribution