Description:

General Purpose

On behalf of our happy client, we are looking for a young candidate female (Secretary) who is hard working under minimum supervision, fluent in English/Swahili both spoken and written to provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Main Job Tasks and Responsibilities

• Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements
• Take,type and distribute minutes of meetings
• Implement and maintain office systems
• Maintain schedules and calendars
• Arrange and confirm appointments
• Organize internal and external events
• Handle incoming mail and other material
• Set up and maintain filing systems
• Set up work procedures
• Collate information
• Maintain databases
• Communicate verbally and in writing to answer inquiries and provide information
• Liaison with internal and external contacts
• Coordinate the flow of information both internally and externally
• Operate office equipment
• Manage office supplies

Education and Experience

• Diploma in Secretarial studies with 2+ years experience in the same field
  
• Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proficient in spelling, punctuation, grammar and other English language skills
• Proven experience of producing correspondence and documents
• Proven experience in information and communication management
• Required typing speed

Key Competencies

• Verbal and written communication skills
• Attention to detail
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills
• Customer-service orientation
• Initiative
• Reliability
• Stress tolerance

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